Research edition · 14 September 2026
The report’s observations, prices and forecasts are a dated snapshot. Examples of savings are estimates unless explicitly identified as study results. This is not a fresh verification of every claim.
3.1 Assistants, research, and work context
| Product | Primary purpose and audience | AI capability and context | Action / integration level | Public price snapshot and status |
|---|---|---|---|---|
| ChatGPT | Broad individual, professional, developer, education, and enterprise assistant | Multimodal chat, file analysis, web search, deep research, memory, data analysis, image/video, coding, projects, connectors | High for an assistant; can use connected tools and agentic workflows, but approval remains important | Free; Plus $20/month; Pro $200/month; Business $20 annual or $25 monthly per user, two-seat minimum; Enterprise custom. Active and rapidly changing.[1] |
| Claude | Writing, reasoning, document analysis, research, and coding for individuals and teams | Projects, extended thinking, Research, web search, Google Workspace connections, Claude Code, remote MCP | Medium-to-high; strong for knowledge work and code, with tool permissions dependent on setup | Free; Pro $20 monthly or $17/month annual-equivalent; Max from $100; Team $25 annual or $30 monthly, five-seat minimum; Enterprise custom.[3] |
| Gemini | Google-centered personal and work assistant | Multimodal assistant, Gmail/Docs/Meet integration, Search, Deep Search, Chrome auto-browse, mobile/device context | High inside Google’s ecosystem; regional and plan gating matters | Google Workspace Starter $7 and Standard $14 per user/month list prices on the cited page; Google AI personal plans and Ultra vary by region and promotion.[4][5] |
| Microsoft Copilot | AI inside Microsoft 365 and enterprise workflows | Uses Microsoft Graph context from permitted email, chats, documents, calendar, meetings, and contacts | High inside Microsoft permissions and apps; actions depend on license and connector | Commercial licensing and suite entitlements vary; enterprise buyers should compare total Microsoft 365 estate cost, not chatbot price.[5] |
| Perplexity | Web-grounded search and research | Cited answers, file analysis, Research, projects, and Perplexity Computer for agentic workflows | Medium-to-high; Computer can browse and act, with availability by plan and region | Free core access; paid Pro/Max/Enterprise tiers; public page states paid plans unlock Pro Search, Projects, file uploads, and higher limits. Verify current regional price.[6][49] |
| NotebookLM / Gemini Notebook | Source-grounded study and document research | Answers from user-provided sources, citations, study aids, audio overviews, and notebook context | Medium; excellent for a bounded source set, not a universal enterprise search replacement | Active but renamed by Google to Gemini Notebook in July 2026; treat old NotebookLM URLs and plan names as transitional.[7] |
| Notion AI | Workspace knowledge, writing, project, and meeting assistance | Notion Agent, connected-app search, AI Meeting Notes, research mode, custom agents, database formulas | Medium-to-high; can search and, in some connectors, act as the user | Free trial AI; Plus $10/member/month; Business $20/member/month; Enterprise custom; custom agents priced by credits.[8][9] |
| Coda AI | Structured docs, tables, lightweight applications, and team workflows | AI chat, page/content generation, AI columns, AI blocks, AI reviewer, data-aware prompts | High within a Coda doc and Packs; Maker billing means editors/viewers are free | Coda charges Doc Makers; Team example $36 per Doc Maker/month, with pooled AI credits and optional credit add-ons.[10] |
| ClickUp Brain | All-in-one work management and AI coworker for teams | Task/doc/chat context, persistent memory, premium model choice, research, agents, AI fields, notetaker | High within ClickUp and connected apps; broad feature surface increases governance need | Brain AI $9/user/month and Everything AI $28/user/month on the cited page; 1,500 monthly AI Super Credits on listed plans.[11] |
| Glean | Enterprise search, assistant, and agent platform | Permission-aware enterprise graph across systems such as Slack, Drive, Jira, Confluence, SharePoint, GitHub, and Salesforce | High; search, generation, and agents with enterprise controls and observability | Custom enterprise pricing; typically procurement-led. Vendor claims permission-preserving connectors, auditability, and multiple model providers.[13] |
3.2 Meetings, time, email, and communication
| Product | Best-fit workflow | AI capability | Context and action | Public price snapshot and caveat |
|---|---|---|---|---|
| Otter | Transcription and searchable meeting memory for individuals and teams | Live transcription, speaker identification, AI chat, summaries, meeting workflows, exports | Joins Zoom, Teams, and Meet; Salesforce/HubSpot/Zapier integrations on Pro | Free with 300 monthly transcription minutes; Pro $16.99 monthly or $8.49 annual-equivalent per user on cited page; Business/Enterprise vary.[14] |
| Fireflies | Broad meeting capture, search, action items, and conversation intelligence | Transcripts, summaries, AskFred, AI apps, email assistant, voice agents, analytics | Bots or extension capture; broad integrations, tasks, CRM, API, mobile | Free; Pro $10 annual-equivalent/$18 monthly; Business $19/$29; Enterprise $39 annual-equivalent; advanced AI uses credits.[15] |
| Fathom | Meeting notes and sales-call intelligence | Unlimited capture/transcription on free tier, summaries, action items, conversational assistant, CRM sync, scorecards | Strong for sales and team sharing; bot or bot-free capture options | Free individual tier; Premium $16 annual-equivalent/$20 monthly; Team $15/$19 and Business $25/$34 per user with two-seat minimum.[16] |
| Granola | Bot-free meeting notes and personal meeting memory | AI notes, chat across meetings, templates, advanced models, integrations | Manually started desktop/mobile capture; does not auto-join according to its security page | Free; Business $14/user/month; Enterprise $35/user/month; enterprise controls include SSO and deletion periods.[17] |
| Zoom AI Companion | AI across meetings, chat, phone, mail, notes, and whiteboard | Meeting notes, summaries, action extraction, cross-platform meeting context, agentic workflows | Strong when Zoom is the system of record; can connect selected Google/Microsoft data | Often bundled with paid Zoom Workplace; verify plan-level entitlement and data lifecycle.[50] |
| Motion | Auto-scheduled workday, tasks, projects, docs, meetings, and AI employees | Task planning, project planning, calendar scheduling, notetaker, docs, search, workflow generation, agents in beta | High within Motion and integrations; scheduling changes have real side effects | Pro AI $19/seat/month annual, Business AI $29, Enterprise custom on cited page; seat bundles and credits matter.[18] |
| Reclaim | Calendar optimization for individuals and teams | Focus time, habits, buffers, smart meetings, meeting quality agents, Chat and MCP | Calendar-centric; uses classic ML and privately hosted LLMs, with opt-in external providers for some features | Starter $12/seat/month on cited page; Lite is free; annual discount and attendee-user rules apply.[19] |
| Todoist | Durable task capture and lightweight personal/team planning | Smart Quick Add, Ramble, Task Assist, reminders, deadlines, filters, reports | Integrates with email/calendar; AI is assistive rather than autonomous | Free; Pro $5/user/month annual-equivalent on cited page; Business $8 annual-equivalent; plan and legacy pricing are changing.[20] |
| Superhuman Mail | Premium email speed and team communication | Summaries, writing, Auto Drafts, Ask AI, labels, personalized assistance, CRM integrations | Deep Gmail/Outlook workflow depending on plan; strong keyboard-first experience | Mail Starter $25 annual-equivalent/$30 monthly; Business $33/$40; Enterprise custom.[21] |
| Shortwave | Gmail-first email productivity | AI search, summaries, drafting, organization, and workflow assistance | Gmail-only limitation is material; compare with Superhuman and Gmail native AI | Pricing and feature packaging change frequently; verify before publishing a price card. |
| Slack AI | Search and summarize conversations and files inside Slack | Conversation/thread summaries, huddle notes, AI search, recaps, file summaries, workflow generation, Slackbot | Uses only data a member can access; Slack states customer data stays within its trust boundary and is not used to train LLMs | Free includes basic AI on cited page; Business+ $15 annual-equivalent/$18 monthly and enterprise tiers add advanced AI.[12] |
3.3 Automation, coding, creative, and vertical software
| Product | Category and fit | AI capability | Pricing model / trust issue |
|---|---|---|---|
| Zapier | No-code automation for nontechnical teams and AI-connected workflows | Multi-step Zaps, AI steps, Agents, Chatbots, SDK, MCP, 9,000+ app ecosystem | Task pool shared across products; Agents Free 400 activities/month, Pro $33.33 annual-equivalent for 1,500; overages can switch to pay-as-you-go unless disabled.[22] |
| Make | Visual automation for more complex scenarios | Maia natural-language builder, AI apps, AI Agents, MCP, custom providers, on-prem agent | Credit-based operations; extra credits and auto-purchase settings require active governance.[23] |
| n8n | Technical, open-source-friendly orchestration | Workflow automation, code, AI nodes, self-hosting, Cloud, preview AI Assistant | Cloud billed by executions; standard self-hosted version available; operational skill and security responsibility move to the customer.[24] |
| Cursor | AI-native code editor for developers | Agent, Composer, frontier models, MCP, skills, hooks, cloud agents, Bugbot | Individual $20/month; Teams $40/user/month; Privacy Mode is a meaningful control, but code still traverses the service for inference.[25] |
| GitHub Copilot | AI coding and code review in GitHub/IDE/CLI | Completions, chat, code review, coding agent, broad model catalog | Business $19/user/month with 1,900 AI credits; Enterprise $39 with 3,900; completions are unlimited but agentic usage uses credits.[26] |
| Replit | Browser-based build-and-deploy environment | Replit Agent, Plan mode, AI integrations, project generation, collaboration | Core $20 monthly or $18 annual-equivalent; Pro $100 or $90 annual-equivalent; effort/credit pricing can create spend surprises, so set caps.[27] |
| Canva | Accessible design and brand production | Magic Studio for writing, layouts, image/video generation, resizing, editing, and brand workflows | Free/Pro/Teams/Enterprise packaging; AI credits and commercial-use terms vary. Canva states default content is not used to train its AI models, with enterprise indemnification.[28] |
| Adobe Firefly | Creative generation inside Adobe ecosystem | Image, vector, video, audio, generative fill, editing, and Creative Cloud integrations | Subscription plus generative credits; Adobe states Firefly outputs are designed for commercial use and its models are trained on permitted content, not customer content.[29] |
| Runway | Generative image/video/audio and creative production | Video generation, image tools, models, MCP, editing, collaboration | Credit-based; Standard 625 monthly credits, Pro/Unlimited 2,250, Max 9,500; API credits are $0.01 each and model cost is per output second/image.[30] |
| Descript | Text-based audio/video editing for creators and teams | Underlord co-editor, filler removal, Studio Sound, clips, voice, dubbing, avatars | Hobbyist $16 annual-equivalent/$24 monthly; Creator $24/$35; Business $50/$65; media minutes and AI credits are separate currencies.[31] |
| Readwise Reader | Reading, highlights, and research memory | Ghostreader, article/PDF/ebook/YouTube reading, audio, highlights, resurfacing, exports | $9.99/month annual-equivalent or $12.99 monthly; privacy positioning emphasizes no ads/data sale, but it is not end-to-end encrypted.[32] |
| Mem | AI-first notes, proactive routines, voice, tasks, and connections | Semantic retrieval, task/project detection, routines, email/Slack/Todoist connections, voice mode | Free/Plus $9; high-capacity plans $29–$199/month and extra usage blocks; data is encrypted but not end-to-end encrypted.[33] |
| Obsidian | Local-first knowledge graph and durable notes | AI comes through community plugins or external/local models rather than a single native AI layer | App free; Sync $4 annual-equivalent/$5 monthly with end-to-end encryption; user controls storage and model choice.[34] |
| Salesforce Agentforce | Enterprise CRM and service agents | Employee/customer agents, Agentforce Builder, actions, conversations, Flex Credits, voice | Flex Credits $500 per 100k; conversations $2 each; Agentforce User License $5/user/month plus credits; higher editions are expensive and contract-dependent.[36] |
| HubSpot Breeze | CRM, marketing, sales, and service assistance | Breeze Assistant, Breeze Agents, content generation, customer service, CRM context | HubSpot subscription plus credits and usage; strong fit for HubSpot-native teams.[35] |
| Intercom Fin | Customer-service agent | Knowledge-grounded answers, AI agent, reporting, existing-helpdesk option | From $0.99 per outcome plus seat plan; Essential $39/month or $29 annual-equivalent per seat; outcome pricing must be modeled against ticket volume.[35] |
| Zendesk AI | Support operations and automated resolutions | AI agents, agent copilot, knowledge, routing, reporting, workflow | Suite seat plans plus automated-resolution pricing; per-outcome economics and escalation quality matter.[37] |
3.4 Trust and data-handling snapshot
This is a comparison aid, not a certification. “No training” does not mean “no retention,” “no human access,” “no subprocessors,” or “no risk.” Check the current contract and administrator settings for the exact plan.
| Product / tier | Published posture | Practical implication |
|---|---|---|
| ChatGPT Business/Enterprise | OpenAI says business data is not used to train models by default, is encrypted, and eligible customers can use retention controls and regional storage | Suitable for governed pilots, subject to connector scope, admin policy, retention configuration, and action review.[2] |
| Claude Team/Enterprise | Anthropic publishes team/enterprise offerings and enterprise privacy commitments; contract terms govern retention and training | Verify exact enterprise addendum, model/provider path, and connector permissions before sensitive use.[3] |
| Microsoft Copilot commercial | Microsoft says prompts, responses, and Microsoft Graph data are not used to train foundation models and that Copilot honors Microsoft 365 permissions | Strongest fit when tenant permissions are clean; Copilot can faithfully expose an overshared SharePoint or mailbox.[5] |
| Google Gemini consumer | Google’s Gemini Apps Privacy Hub describes prompts, files, screen content, device/app permissions, and activity settings; personal plans and Workspace terms differ | Do not infer consumer privacy from Workspace privacy. Check account type, activity settings, region, and connected apps.[4] |
| Notion AI | Notion says workspace data is not used to train by default; Enterprise adds zero-data-retention commitments with LLM providers; premium models use credits | Good for bounded workspace pilots; connector permissions, meeting audio retention, and credit controls still need review.[8][9] |
| Slack AI | Slack says customer data remains in Slack-controlled infrastructure, is not used to train LLMs, and AI only uses data the member can access | Permission hygiene and retention settings remain critical; Slack AI can make hidden oversharing easier to discover.[12] |
| Glean | Glean describes permission-aware connectors, auditability, encryption, and enterprise controls | Strong enterprise-search candidate, but the deployment still depends on correct source permissions and connector coverage.[13] |
| Cursor Privacy Mode | Cursor says Privacy Mode prevents customer data from being used for training and uses zero-retention agreements with providers, with abuse-detection exceptions | Useful for code confidentiality; still require secret scanning, repository policy, and review of cloud-agent permissions.[25] |
| Canva | Canva says content is not used to train AI by default; enterprise offers additional protections and indemnification | Confirm asset rights, model surface, team sharing, and commercial-use terms for generated media.[28] |
| Fireflies | Fireflies states meeting content and personal data are not used to train models and vendors are contractually prohibited from training | Meeting consent, bot disclosure, retention, and participant expectations still require an organizational policy.[15] |
| Granola | Granola documents third-party transcription/model providers, SOC 2, deletion controls, and explicit model-training opt-out options | Bot-free capture reduces meeting friction but does not remove consent, recording, or subprocessor risk.[17] |
| Obsidian | Core notes are local-first; Sync offers end-to-end encryption | Best privacy baseline when users can accept plugin and device-management responsibility; AI plugin behavior varies.[34] |